Code of Conduct - Aromdekor

Introduction

This code applies for all suppliers to Arom-dekor Kemi AB, with an adress at Europavägen 1, SE-512 91, Sexdrega, Sweden. (hereinafter referred to as “ADK”) and is concerning ADK’s markets in Scandinavia. ADK is a company that strongly believes in long-term, sustainable relationships based on responsible social and environmental conduct.

ADK and its business partners have an obligation to all stakeholders to observe high standards of integrity, performance and exemplary conduct. The foundation for and the reason why ADK has created the code of conduct is that we are convinced that sustainability is a natural part of being a successful business and we always strive to act in an ethical, transparent and responsible way and expect our business partners to do the same.

The Code of conduct, from now on referred to as the Code, applies to suppliers of products or services to ADK or directly to ADK:s customers. ADK recognizes that there are different legal and cultural environments in which our suppliers and their production units operate. We expect our suppliers to follow internationally accepted labour standards, including the conventions of the International Labour Organization (ILO) and to continuously work on improving the labour conditions for those involved. ADK also expect that our suppliers have an ambitious program for minimizing the negative environmental impact of their business.

Legal compliance
•• ADK requires all suppliers to operate in accordance with the principles of the Code and in full compliance with all applicable laws and regulations. The Code does not replace legislation and if the two are in conflict, legislation takes precedence. If the Code sets a higher standard than the existing legislation, the reverse applies.

Human rights in the workplace Forced Labour
•• Suppliers or sub suppliers should not use any form of forced labour, including prison labour or bonded labour as defined by ILO conventions 29 and 105.

•• Suppliers or sub suppliers should not require their employees to pay any kind of deposits, nor may they retain their employees’ identity documents.

Child Labour
•• ADK strongly opposes child labour.
•• A child is defined as a person younger than 15 years of age, or as an exception, 14 years of age in countries referred to in article 2.4 of the ILO convention 138. If the national legal age for working is higher than 15 years of age, the supplier must adhere to the higher requirement.
•• The supplier shall establish and implement a child labour policy ensuring that no child is employed.
•• If child labour is detected in the production of goods for ADK the supplier is obliged to offer a sustainable solution in the best interest of the child.
•• Young employees (below the age of 18 years) may only be employed in nonhazardouswork, if they are above the country’s legal age for working.

Freedom of Association and Collective Bargaining
•• All employees must be able to exercise their legal right to form or join a trade union and participate in collective bargaining without threat of reprisal, intimidation or harassment (ILO conventions 87, 98 and 135).
•• In countries where freedom of association is restricted, the company should strive to create an environment in which the company management and employees can discuss salaries and working conditions in a non-threatening manner.

Humane Treatment
•• Suppliers or sub suppliers should treat all employees with respect and dignity. Physical punishment or the threat thereof, sexual or racial harassment, verbal abuse or power abuse or any other form of harassment or intimidation is unacceptable under any circumstances. We believe in the equal worth of all people.

Discrimination
•• Suppliers or sub suppliers should not apply any type of discriminatory practice as regards the recruitment, compensation, promotion or the termination of an employment agreement based upon race, caste, ethnicity, social origin, marital status, sexual orientation, disability, religion, nationality, age, gender and/or union membership or political affiliation (ILO conventions 100 and 111).

Wages and Benefits
•• Suppliers and sub suppliers should pay its employees at least minimum wage or the prevailing industry standard, whichever highest. The amount should be sufficient to cover basic needs for the employee and their family as well as provide some additional income.
•• Wages and over time premiums and any incentive (or piece) rates should be paid directly to the employee on time and in full.
•• Suppliers or sub suppliers should provide their employees with paid sick leave, maternity leave annual leave and statutory holidays as required by law or the prevailing industry standard, whichever is highest.
•• To make unfair or illegal deductions from wages or the removal of benefits as a disciplinary measure is not permitted. Work environment.
•• The supplier acknowledges that a safe and healthy work environment contributes to improvement in the quality of goods and services and to motivation of the workforce.
•• The Supplier ensure that it has organization systems, processes and/ or measures in place in order to comply with national health and safety legislation.
•• The supplier shall identify, assess and take measures to eliminate potential safety risks. The employees shall be informed of potential safety risks and instructed on proper, safe behavior and the corresponding safety measures to be implemented. Should such measures not afford adequate hazard management, the employees shall be provided with suitable personal protective equipment.
•• Potential emergency situations and events shall be identified and evaluated. Their impact shall be minimized by implementing emergency plans and reporting procedures.

Environment
•• Suppliers should comply with existing environmental legislations and obtain all legally required permits, licenses and registrations applicable for their business.

Chemicals
•• Suppliers are committed to comply with REACH* and CLP* regulations *Reach
•• If a product delivered to ADK contains more than 0.1 percent (by weight) of a substance on the candidate list, the supplier is liable to provide ADK with information about this in accordance with REACH, Article 33. https://echa.europa.eu/regulations/reach *CLP
•• The CLP Regulation ensures that the hazards presented by chemicals are clearly communicated to ADK through classification and labelling of chemicals. CLP stands for Classification, Labelling and Packaging. The CLP Regulation entered into force in January 2009, and the method of classifying and labelling chemicals it introduced is based on the United Nations’ Globally Harmonized System (GHS). https://echa.europa.eu/regulations/clp

Business Ethics
•• ADK respects laws and regulations and requires that its business partners do the same. ADK does not accept any corrupt activities, including but not limited to bribery, conflicts of interest, fraud, extortion, tax evasion, embezzlement and unlawful kickbacks, and the supplier shall not engage in, or cause ADK to engage in, any form of corrupt activities.
•• ADK:s supplier shall comply with applicable competition and antitrust laws and regulations. This means, among other things, not to engage in price fixing, bid rigging or customer allocation.
•• ADK does not accept facilitation payments in any form.

Supplier
Signature and date, supplier Clarification of signature Implementation and monotoring
•• ADK may conduct remote audits on suppliers or on the supplier’s premises upon request.
•• Violations against the Code will be handled immediately with a corrective action plan. Negligence of correcting the violation or repeated violations may jeopardize the suppliers business relationship with ADK.
•• ADK want the supplier to audit their sub suppliers in the same way and the results of these audits shall be presented to ADK upon request.
•• All Suppliers are recommended to achieve and maintain certification on the International Organization for Standardization (ISO) 14001 Environmental Management System Standards; the ISO 9001 Quality Management Standard. Suppliers who have certifications to similar standards or who are working to obtain initial certification must submit the alternate certificate.

Raising concerns
•• Should you or your employees believe that the terms of the Code of Conduct are not adhered to or that ADK is not acting in accordance with its own Code of Conduct then we encourage you to raise your concerns to ADK:s Supplier Quality Management at info@aromdekor.se or by the appendix “Report of non-compliance”. All communication regarding these matters will be handled confidentially.

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